# Add Candidates

Two ways in: one at a time, or a whole list from a file. Both are on the
**Candidates** page.

## First, pick a position

Candidates belong to a position, so choose one from the tabs along the top
before you add anybody.

![Choose a position first](/imgs/guides/04-candidates-no-position.png?v=2)

If you see **Select a Position above before adding Candidates**, that is all
this means. The buttons switch on once you pick one.

## Add one person

![The add candidate form](/imgs/guides/04-candidate-add.png?v=2)

Fill in first name, last name, email and mobile number, then choose **Add
candidate**.

The mobile number has a separate **Prefix** box — leave it at `+1` for US and
Canadian numbers.

Good for a walk-in, a referral, or someone who applied by email.

## Add a whole list

![Import controls](/imgs/guides/04-import-controls.png?v=2)

1. Choose **Download CSV Template** and open the file you get.
2. Put one candidate per row, using the columns already in the template.
3. Save it, then choose **Import from a file** and pick it.

**Use the template.** It has the exact columns HRMLESS expects, and a file with
different headings is the most common reason an import fails.

![After an import](/imgs/guides/04-import-result.png?v=2)

## What happens next — and when

A candidate you have just added shows as **Not Invited**. Nothing has been sent
to them yet.

Invitations go out on a **scheduled run, once a day**. So somebody added in the
afternoon will not hear from you until the following morning.

**If you want them contacted now, don't wait for it.** Open the **⋮** menu on
their row and choose **Resend Invites**. That sends the text and email straight
away, and their stage moves to **Invited**.

Once invited, HRMLESS:

- sends a **text message** with a link to their interview
- sends the same thing by **email**
- reminds them daily if they do not start

Candidates never create an account or set a password — the link is all they
need.

## Common questions

**Can I add the same person to two positions?**
Yes. They get a separate invitation and a separate result for each one.

**What if someone does not get their invitation?**
Check their stage first. **Not Invited** means it has not been sent yet — use
**Resend Invites**. If they are already **Invited**, check the email and mobile
number on their record; a typo is the usual cause.

**Can I stop the messages going out?**
Adding somebody does not contact them — they sit at **Not Invited** until the
daily run. If you change your mind before then, edit or delete them from the
**⋮** menu on their row.

## What next

- [Candidate statuses](/docs/candidate_statuses)
- [Review a candidate](/docs/review_a_candidate)